Job Description Operations Coordinator
For an international organization trading in office supplies we are looking for an experienced Operations Coordinator. This organization has their own advertising agency with a studio which produces their advertising communication. The Operations Coordinator is responsible for organizing workload, schedules, resources and activities within the studio production department in the production, localization and deployment of all communication across Europe.
The Operations Coordinator keeps track of all workflow going through the studio and ensures its efficient completion on time and according to a high level of quality. Coordinating a team of 6-10 design and production specialists, the Operations Coordinator ensures each team member understands their role, task, expectations and is held accountable.
The Operations Coordinator understands and drives process, works to solve problems on a daily basis, and documents lessons learned through updating process documents and sharing best practices.
Responsibilities Plan Resources and Workflow
Receive work orders and plan resources accordingly week to week. Lead weekly production meetings. Ensure work orders are clear, and all necessary information/content is provided. Responsible for the review of all work for completion and quality. Ensure the timely delivery of completed work.
Manage Team
Develop and coach the team to align the work of the team with the expectations of the organization. Supervise the day to day activities of a team of 6-10 made up of coordinators, web designers/coders and proof readers or DTP designers and proof readers. Work with each team member to create career path and development plan to set goals and expectations.
Build and Improve Process
Insure process governance through the application of the agency process guidelines. Constantly review process against day to day needs and proactively identify improvement points. Take personal responsibility for your teams place in the process, and all touch points to ensure not only your goals are achieved, but those around you
Our favorite candidate 'Operations Coordinator'
To be considered for this position you have to meet the following job requirements:
- University degree
- At least 5 years of experience with project management of international projects and 2 years experience in team management
- Good skills in project planning and financial accounting and costing, making use of MS Office
- Formal Project Management training is a plus
- Understanding and experience overseeing the creation of digital assets
- Proven understanding and experience with digital production process including experience with range of enterprise level Content Management Tools to push content to multiple markets
- Result-oriented self-organizer, builds structure, delivers consistently on time and according to expectations. Very methodical in work approach, work is transparent and logical
- Able to focus under stress, to prioritize own work and to guard these priorities under pressure. Keeps focus when handling different tasks simultaneously
- Able to cope with a busy working environment and concentrate under pressure, working to deadlines
- Fluency in English — ability to read, write and speak English at a high proficiency level
Do you meet the requirements please respond with your resume and cover letter before 9th January 2015.
This vacancy is not more available since
30-01-2015Look at our current vacancies
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