Job Description Office Coordinator
For our
client, a designer of outdoor clothing and gear based in Amsterdam, we are
looking for a part-time Office Coordinator.
Your
general passion is about building the best product, inspire and implement solutions
to the environmental crisis. In this position you will contribute to this by
supporting and working with the Office Coordinator in ensuring the smooth
running of the European HQ and managing all travels. This position is for 2
days per week and fulltime on a needs basis. The working days are at least
Wednesday and the other day is flexible. It is important that the Office
Coordinator is flexible fulltime available during holiday periods.
A bit more
details...You will:
Office
Coordination
- Maintaining office supplies by checking stock to determine inventory levels and
anticipating requirements. Placing and expediting orders, verifying receipts,
stocking items and delivering supplies to work stations.
- Day-to-day coordination of the meeting rooms and working spaces.
- Meeting
and greeting all clients, consultants and external visitors.
- Forwarding information by receiving and distributing communications. Collecting
and mailing correspondence.
- Answering
the office phone, taking messages and ensuring these are dealt with by the
relevant person.
- Creating
and maintaining office procedures, including coordinating health & safety.
- Owning
and resolving all office-related operational issues.
- From time
to time supporting retail, product and sales teams on coordinating our
showroom space.
- Supporting the Office Coordinator with coordinating and managing our onsite
caterers and all external office suppliers (e.g. maintenance, cleaners,
builders etc.)
- Taking
care of cleanliness and tidiness of the office meeting rooms and the office in
general.
Administrative
and HR Support
- Organizing meetings and arranging appointments.
- Coordinating and managing our Travel Company and managing travel for all our
European employees and clients, as well as arranging accommodation.
- Support
with organizing events and special occasions in the office (community events;
employee events; visitor presentations, Christmas, Easter or King’s Day, etc.).
- Providing
basic administrative support, also to the HR team when needed.
- Responsible for the Business Continuity documentation and maintaining the files
up-to-date.
- Coordinating the temporary helpers for the office
We offer you:
- An in-house gym/yoga studio;
- Salary 12 - 14 euro per hour
- Healthy lunch;
- Interesting lectures and workshops;
- The opportunity to work in an international
environment;
- Great and ambitious colleagues
Our favorite candidate 'Office Coordinator'
To succeed
in this role, it is expected that you will have:
- A minimum
of 3 years of office administration and travel coordination experience.
- Fluency
in English. Dutch is a plus.
- Extremely
strong interpersonal skills.
- Ability
to maintain confidentiality.
- Gets
satisfaction out of serving others and solving problems.
- Good
project management capabilities.
- International and especially European experience preferable.
- Proactive, dynamic, able to work on own initiative.
- Excellent
computer knowledge (Microsoft Office, Internet).
- Experience with multi-tasking and prioritizing.
- Experience with working in a dynamic environment and dealing with many small
projects and administrative tasks simultaneously.
This vacancy is not more available since
18-09-2018Look at our current vacancies
Got a question?
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